August 29, 2007

What are you doing to prepare for a potential downturn in the economy?
Have you utilized scenario planning techniques? We’d like to hear from you. Our company, M3 Planning, is planning a press push that will focus on scenario planning and preparing for unexpected threats or unforeseen opportunities. Maybe we can incorporate your real experience(s) as an example of successful scenario planning.

Reply to this email address (info@m3planning.com), and we’ll set up a time to learn about your scenario planning ideas. If we use your organization as an example, you will be credited in our press release and receive acknowledgement for a job well done. Send us your stories today. We look forward to hearing from you!

Strategic Planning 101 with MyStrategicPlan
Learn how a clear strategic direction is critical to your business vision and growth. Join us as Erica Olsen, author of Strategic Planning for Dummies and developer of MyStrategicPlan, shares tips and best practices for increasing focus and achieving long-term success!
DATE:
Wednesday, September 5th
TIME:
12 p.m. Eastern
11 a.m. Central
10 a.m. Mountain
  9 a.m. Pacific
COST:
Complimentary
DURATION:
45 minutes
REGISTER:
Please join us by registering here.

Running scenario planning
Last time in this space we started discussing scenario planning by talking about preparing for the "big what ifs" or the driving forces that generally exhibit as 1) social dynamics, 2) economic issues, 3) political issues, or 4) technological issues. These are the cases that tend to push your thinking and are usually classified as the big unknowns.

But there are also a number of smaller scenarios that may hit closer to home than the "big what ifs". Calling these smaller scenarios is a bit of a misnomer because when they happen, they can happen quickly and with devastating consequences, so they don't seem too small. Consider, for example, any of the following:

• What if sales are flat this year or if sales decline by 20 or 30 percent? The nation's leading luxury home building company, Toll Brothers, recently reported that sales declined 21% during second quarter with "hesitant customers remaining on the sidelines".
• What if sales increase rapidly, such as 25 percent or more? One local tech company is growing faster than they can fill positions to meet customer demands.
• What if accounts receivable collections slow by an additional 30 days? Like a local manufacturer that experienced significant problems with his customers, making it very difficult to pay his suppliers.
• What if banks increase interest rates by several percentage points? Nevada has held one of the highest foreclosure rates in the nation over the past four months - 1 of every 232 households. This has a huge ripple effect for numerous industries.
• What if our biggest customer goes out of business or if we lose our biggest client? Most every business has a handful of key accounts that are critical to business success.
• What if we have a major public relations crisis such as a bad product or a lawsuit? These are crises that often come out of nowhere and could happen to any business or organization.

Stepping into your future
Okay, so now that we've caught your attention maybe you're ready to consider some "what ifs" of your own. Here are the steps for running your own scenario planning. One suggestion - this exercise need not be exhaustive. Begin by identifying the risks from the list of big "what-ifs" and smaller "what-ifs" and create a one-sheet for a few realistic, possible scenarios that your organization might face in the next few years.

1. Define a timeframe for each scenario. Some events may occur in 20 years, some in two. But you can't work with indefinite, open-ended scenarios.
2. Establish the primary variable in your scenarios. Assess ways in which these variables may present opportunities or threats to your business.
3. Clearly articulate the scenario with a problem statement. On a white board, write down "What if _____?" and fill in the blank. For example, "What if we lose our biggest client this year, resulting in a 50 percent decrease in revenue? Or what if new housing starts decrease this year by 20%?
4. Flesh out the details of the scenario. Clarify exactly the situation your company would be in.
5. Develop a trigger point and an action plan if the scenario in Step 5 should occur. Know when to execute the action plan by having a clear trigger point. Then detail the top five steps you will take in the effect the trigger occurs. These are designed to work regardless of how the future turns out.

Many of these choices otherwise go unnoticed if you focus obsessively on your organization's present-day situation. With scenario planning, you're imagining not just one, but a variety of future possibilities. All the great opportunities in the world aren't enough unless you have contingencies in place. And remember, you're not only preparing for unexpected threats but also trying to foresee unanticipated opportunities.

STRATEGY CHECK: